| Logistics Administrator - London, United Kingdom |
| Full-Time |
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This role will assist the European logistics team in monitoring the end-to-end flow of goods—from inbound shipments from Asia to outbound deliveries to stores and customers—ensuring accurate allocations and optimal stock levels to support customer satisfaction.
Role and Responsibilities
• Support monitoring and coordinating inbound and outbound stock movements for European stores.
• Prepare and update daily, weekly, and monthly logistics reports.
• Track and monitor transport activity, delivery schedules, and store requests.
• Liaise with the warehouse, CEVA, allocation, and merchandising teams to ensure smooth distribution.
• Monitor inbound shipments from Asia, ensuring timely and accurate intake planning with relevant documentation.
• Coordinate with freight forwarders and suppliers to track shipment ETD/ETA and flag any delays or inconsistencies.
• Verify transport and warehouse invoices and report discrepancies.
• Maintain and update invoice, pallet, and order logs, ensuring data accuracy.
• Capture, consolidate, and manage logistics and outbound data in Excel and relevant systems.
• Update and share intake and shipping data with the Allocation and Merchandising teams.
• Monitor food item intake and expiry dates.
• Coordinate delivery arrangements and communicate with regional teams and stores.
• Support customs documentation and shipping data updates (e.g., Big Blue site).
• Participate in stock takes, store visits, and regular logistics meetings.
• Plan and follow operational schedules, proactively addressing abnormal or urgent situations.
• Update and maintain Excel reports related to logistics operations, ensuring data accuracy and timely reporting
Knowledge and skills
• Advanced knowledge of Excel.
• Highly analytical with good attention to detail.
• Good planning skills.
• Able to build relationships.
• Logical thinking.
• Strong negotiation skills.
• Team player.
• Proactive, able to take initiative.
• Pragmatic approach to problem solving.
Education and experience
• Previous experience in a retail environment useful.
• Experience in data processing/management.
• Experience working with Excel.
• Good understanding of supply chain/Logistics principles is highly advantageous.
Additional information
• Travel overseas (CEVA Netherlands), including visits to the warehouse (occasional).
• Remote working (from home) while be required to visit the office twice a week
• Flexibility provided and required around working hours.
• Pension.
• Season ticket loan.
• Fixed term contract
• 25 days holiday
• Muji Staff Discount
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